1. Overview
RepoSpot respects the privacy of users, companies, and organizations that use our platform. This Privacy Policy explains how RepoSpot collects, processes, stores, and protects information in connection with the RepoSpot recovery workflow platform.
By accessing or using RepoSpot, you acknowledge that you have read and understood this Privacy Policy.
2. Information We Collect
RepoSpot may collect information provided directly by users or generated through use of the platform, including:
- Account information, such as names, email addresses, company names, and user roles
- Business and operational information uploaded or entered into the platform
- Images, records, notes, vehicle-related information, and recovery workflow data
- AI-assisted extraction results generated from uploaded content
- Usage information, including logins, timestamps, actions taken, and system activity
- Technical information, such as browser type, device information, IP address, and error logs
3. How We Use Information
RepoSpot uses information to provide, maintain, and improve the platform. This may include using information to:
- Operate vehicle recovery workflow tools
- Process uploaded images, records, and operational data
- Generate AI-assisted extraction and organization results
- Display company-specific data to authorized users
- Manage user accounts, roles, permissions, and access controls
- Improve security, performance, reliability, and product functionality
- Respond to support requests and user inquiries
- Send service-related notices, updates, or administrative communications
4. User Data Ownership
Data uploaded to RepoSpot remains the property of the user, the user’s company, or the party that lawfully controls that data.
RepoSpot does not claim ownership of user-submitted data. Users and their organizations are responsible for ensuring they have the legal right and authorization to upload, process, and use any information submitted to the platform.
5. Company Data Isolation
RepoSpot is designed so that each company’s data remains separate from other companies’ data.
RepoSpot does not share one company’s operational data with another company. Access to company data is intended to be limited to authorized users within that company or authorized administrative users supporting the platform.
6. AI Processing
RepoSpot may use AI-assisted tools to extract, organize, classify, or summarize information from uploaded content.
AI-generated results may contain errors or incomplete information. Users are responsible for reviewing and verifying all AI-assisted outputs before relying on them or taking action based on them.
7. How We Share Information
RepoSpot does not sell user data.
RepoSpot may share limited information only when necessary to:
- Provide the platform and related services
- Use trusted service providers for hosting, storage, processing, email delivery, analytics, or security
- Comply with applicable law, legal process, or enforceable government request
- Protect the rights, safety, security, or integrity of RepoSpot, users, companies, or the public
- Investigate misuse, security incidents, or violations of our Terms of Service
Service providers are expected to use information only as needed to provide services to RepoSpot.
8. Data Security
RepoSpot uses reasonable technical, administrative, and organizational measures intended to protect information from unauthorized access, loss, misuse, alteration, or disclosure.
However, no system can be guaranteed to be completely secure. Users are responsible for maintaining secure account credentials and properly managing access within their organization.
9. Data Retention
RepoSpot may retain information for as long as necessary to provide the platform, support business operations, comply with legal obligations, resolve disputes, maintain security, and enforce agreements.
Retention periods may vary depending on the type of information, the purpose for which it is used, and applicable business or legal requirements.
10. User Responsibilities
Users and companies are responsible for:
- Ensuring uploaded data is lawful and authorized
- Managing internal access permissions
- Reviewing AI-generated outputs for accuracy
- Keeping account credentials secure
- Complying with applicable laws, regulations, contracts, and business requirements
11. Cookies and Similar Technologies
RepoSpot may use cookies, local storage, or similar technologies to support login sessions, platform functionality, security, analytics, and performance.
Users may control cookies through their browser settings, but disabling certain technologies may affect platform functionality.
12. Third-Party Services
RepoSpot may rely on third-party service providers for hosting, database storage, authentication, AI processing, email delivery, analytics, monitoring, and related infrastructure.
These third-party services may process information only as needed to support RepoSpot’s platform and operations.
13. Children’s Privacy
RepoSpot is intended for business and professional use only. It is not intended for children or personal consumer use.
We do not knowingly collect personal information from children.
14. Changes to This Policy
RepoSpot may update this Privacy Policy periodically. When changes are made, the updated policy will be posted with a new effective date.
Continued use of RepoSpot after changes are posted means you acknowledge the updated Privacy Policy.
15. Contact
For questions or concerns regarding this Privacy Policy, contact:
RepoSpotApp@gmail.com